The 2021 Annual General Meeting will be held online via Zoom.
Please register in advance for this meeting:
After registering, you will receive a confirmation email containing information about joining the meeting.
- Approval of the agenda
- Approval of the minutes of the 2020 AGM
- Business arising from the minutes
- Chairperson’s report
- Auditor’s report
- Appointment of the auditor for 2021
- Financial results from 2020 (see below)
- Budget for 2021 (see below)
- Questions from the floor
- Elections of trustees (reported to Saturday March 27th)
Why an AGM on zoom?
The AGM was originally to be held at the Adachi Pavilion, Dinner Bay Park, Mayne Island. However, we received notification from the Ministry of Municipal Affairs that current Provincial Health Office (PHO) Order on Gatherings and Events prohibits public attendance at meetings (including Improvement District AGMs). Fortunately, our Bylaw 112 allows us to hold our AGM electronically. We will do so using the Zoom Meeting platform. You will receive further notification of the link to attend
Bylaw 112 is now in effect and motions from the floor will not be allowed. Residents must communicate with a Trustee at least 2 weeks ahead of the AGM if intending to present a motion.
The Elections of Trustees must be in person
Furthermore, the Ministry of Municipal Affairs recommends that improvement districts spread out in-person interactions by holding elections separate from AGMs. The election is set for March 27th, 2021 from 1:00 pm to 3:00 pm at the Adachi Pavilion, Dinner Bay Park, Mayne Island with COVID-19 protocols in place. In-person voting is necessary because property owners must produce ID in order to vote.
There are two Trustee positions up for election, each for a 3-year term. To be eligible to run as a Trustee you must be a Canadian citizen, 18 years of age or older, have been a resident of BC for the past 6 months and be an owner of land, or their spouse or common-law partner, located within the defined area identified in Village Point Improvement District’s Letters Patent. Anyone wishing to run for Trustee is asked to fill out the nomination form found on the website under Trustees wanted. Scroll down to Next Steps #5 to find the form. In order to allow time to prepare for a possible election, nominations must be submitted at least 2 weeks prior to the AGM.
Nominations are now closed. We have received nominations for three candidates. See their bios here.